Hi guys.
Welcome to this session.
So in this session we'll talk about how we can use ChatGPT for crafting impactful emails.
So emails is going to be one of a critical part of our daily work.
Right.
So whenever we are working emails is something which is going to be there where we're writing emails
for various reasons work related emails, follow up emails, promotion related emails, replying to
emails, to different clients, to our senior members or team members.
This is going to be a regular thing of work, which we have to do, uh, when we are in a professional
environment.
Now, for those purposes as well, we can make use of the ChatGPT tool for writing these emails for
us.
So there can be different scenarios like this.
So you can use it for replying emails, drafting an email.
You can also create some email templates which you think that if your daily work involves writing a
certain type of email on a regular basis, which is repetitive, maybe we can create a template of that
email through ChatGPT tool.
We can also tailor email content to recipients.
So all that becomes possible out here.
So we're going to see different types of scenarios in which we can go ahead and make use of this.
So the one thing which we have to keep in mind is that whenever we're giving these prompts to write
emails, we don't have to put in everything in one prompt.
We can break it down into small steps and go deeper and granular as we move forward.
Okay, so let's take some example like a similar simple example of writing emails can be responding
to any email.
So the first thing which we do with the tool is we feed in the email which we have received, and we
confirm it from the ChatGPT tool, that they acknowledge it, that this is an email which they have
seen, and then we ask it to provide a reply for it.
So let's see this in practical case.
So let's say I'm going to say confirm.
That.
Okay, so I'm just asking you to confirm that this is an email.
Okay, so now that it has confirmed, we can ask it to provide a response for it.
So this is an email where a student is asking for a free coupon for a course to access my course.
Okay.
So that is the request the student has given.
And now we are asking the ChatGPT tool to give a reply for it.
So now it's going to look at that and we can have a look at it.
So this is the response it is giving us.
Thank you for reaching out.
I'm delighted to hear that you heard and appreciate your eagerness.
I'm happy to offer you 100% free coupon and we can give the coupon code here.
So this is pretty good.
We don't have to make much changes to this.
We can simply take this, make the changes, personalizes it to the recipient and give the coupon code.
And we can send out the email.
So this can be one simple scenario of replying to emails, which we are getting on a regular basis.
The other scenario can be wherein you can also change the tone of the email.
So if it's a professional environment, there's a particular style of communicating.
Then we can, uh, give certain prompts like that wherein we give those tone as well and ask it and
ask the tool to generate the email in that particular manner.
So that is also possible if suppose it is your own audience and you want to come across as natural as
possible the way you usually are, okay, you can do that as well where you can be casual or friendly,
conversational, so you can give certain tones like that and the email can be composed around that.
So let's have a look at this.
So we can ask to rewrite this email.
And we can say.
This is a little bit more friendlier.
Okay.
It really means a lot to hear that you're excited to dive into this particular course.
Okay.
So just pop it in when you enroll and you you are all set.
So you're being a little bit more friendly than this one where we just say, please find the coupon
code below which you can use to enroll in the course.
So you can see it has toned down the whole email as per our prompt.
So this is also customizable.
You can do that.
You can make it a particular set type okay which can be used multiple times going forward.
So this can be another use case where you can customize your email.
Another scenario can be uh, you have, let's say, uh, different types of audiences, okay, for whom
you have to write different types of emails.
So there can be different clients whom you are catering to.
So there is a particular way to respond to a specific kind of client.
So in such scenarios as well you can make use of the ChatGPT tool which will customize your emails according
to your audience.
So for example, in my case I my courses are mostly around digital marketing.
So my students, my people who are enrolling into my courses are coming from digital marketing space.
But now I have also deviated into AI courses so I can send out a email blast to all my digital marketing
audiences, uh, saying that I have launched an AI course.
Okay.
And it can be customized around that.
So that is a possibility as well, where we can have a look at it and we can do that.
Other than this, uh, you can also go ahead and ask the ChatGPT to make your email a little bit more
concise and to the point.
Bullet points make it crisp and to the point you can do that.
You can ask it to add a call to action as well to it.
So that way what happens is sometimes it is important for us for our email business, email specifically
needs to be uh, can should not be very verbose, should be very, uh, precise and to the point.
Okay.
So this is a requirement wherein you give the information quickly and you can go ahead and make use
of that.
So let's have a look at this as well.
So for example uh what we're going to do is let's say we are taking this particular email once again.
And we're going to use this particular prompt over here.
First we will write this prompt.
And then we'll put this particular email here.
So now it's going to rewrite it to be very specific manner.
So you can see very specific information.
Okay.
So the email has been concise.
The whole uh the textual part has been reduced to pointers where you can give a name I, I am my name
is this heard great things financial constraints.
And then the request is for getting 100% free coupon for access.
Okay.
So like this you can make your email concise as well and make use of it.
The similar one, the other one which we looked at was the audiences part.
So let's look at that as well.
So let's say uh, this is an email, specifically an email blast which I've sent to all our users talking
about our new AI course.
Okay, so now we are asking them to, uh, let's write this email, rewrite the email for our digital
marketing audiences.
So we can do that as well.
So now we are asking it to customize the email as per the audience target audience.
So now you can see unlock AI's full potential in digital marketing with my new course.
So what is happening is the same email blast is customized to digital marketing, uh, audiences.
It's picking up those particular keywords and using it over there.
I mastery for digital marketers.
Okay, so this way you can customize your emails as well to a specific audience, and you can go ahead
and send those emails out, which is much more relatable.
So like this you can, uh, do a lot of different things apart from this.
You can skimming it, which we see.
And another thing which is very common in business emails, work emails is follow up emails.
Uh, we need to write a lot of follow up emails, uh, following up with people regarding any kind of
updates.
We are looking from them or any kind of, uh, answers or replies we are expecting for them.
So we write a lot of follow up emails.
So this is where also you can go ahead and, uh, write some ask ChatGPT to do this work for us.
So let's see this.
So let's say we can go into ask here itself.
So now you can see it's giving a follow up email saying last chance to enroll at a discounted rate.
Don't miss it!
I hope you had a chance to check out my latest course.
So it's a follow up.
Okay, if you're looking at stay ahead of competition and leverage AI to drive results.
Okay, this course is your key to success.
Okay.
So like this.
We can also ask it to write a follow up email.
And now you can customize it tweak it a little bit if you want to.
And you can make use of this.
So you can see there are a lot of different types of use cases, uh, with respect to writing business
emails at work, uh, which you can do with ChatGPT for different reasons, and then you can build it
out as well and share it with your clients, your peers, your team members.
I hope this makes sense.
You're able to understand this approach.
Thank you so much, guys for listening in to this.
And I will see you in the next video.