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Hi guys.

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Welcome to this session.

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So in this session we'll see how we can make use of ChatGPT for meeting preparations for recording minutes

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of the meeting as well.

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So when we are at work there are a number a number of meetings which happens on a regular basis.

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So for those preparations of those meetings and at the end documenting minutes of the meeting as well,

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we can make use of this particular tool.

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So there are different scenarios.

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So you can use something like this for meeting preparation.

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We can have a specific prompt created which you can use over here that I need to prepare for an important

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meeting.

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Can you give me guide me through the necessary steps to ensure I'm fully prepared?

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Ask a follow up questions until you have all the information needed to help me organize the meeting.

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Okay, so we can give such a prompt.

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It can give us the necessary information which we should be having to prep ourselves to for the meeting

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before we go into it.

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So let's have a look at this, how it is going to give the information.

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So here we have given that particular prompt, we are given some added information as well that this

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is an introductory meeting with a potential online teaching partner, someone who is who will be co-teaching

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a course with me.

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Okay, given some context.

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So now it's asking us the relevant questions.

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We can answer these questions.

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So with that it would be able to prepare us for the meeting.

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So this is one way of prepping for any kind of meetings we are going into with the help of this tool.

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The second option can be wherein you are looking for a meeting agenda.

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Okay.

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So you can ask ChatGPT to create a meeting agenda.

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You can give some specifics like the meeting is for one hour long okay.

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And you can tell what topic you will be covering.

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So based on which it is going to give you the agenda.

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So here as well what we have done is we have given it, uh, a topic which is going to be writing a

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new business mission statement.

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So now you can see this is the kind of a meeting agenda it has created for us, where you have different

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sections like Welcome and introductions, purpose of the meeting, discussion, vision and so on and

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so forth.

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So this is a decent agenda which is also created now, with which we can go in the meeting and conduct

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it as per these points.

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Or we can customize, we can customize whichever is relevant to our business, our office culture and

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based on which we can customize it and conduct the meeting.

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So these are certain ways by which you can prepare.

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And then you can also conduct different meetings.

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Uh, another option which can be there is in the meeting we require presentations.

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So for that also we can ask ChatGPT to draft a presentation okay.

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Which can cover the meeting agendas okay.

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Which we have finalized on.

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So here what we can do is we can give we can ask this draft to presentation.

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And now it's going to do it based on the topics which we had decided upon in the meeting agenda.

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So you can see just taking those endpoints.

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And now if you want you can elaborate further on specific slides.

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You can ask for more detailing content around specific slides.

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You can do that.

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And then uh, take this on a Google Slides possibly, and build out the whole presentation.

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So it can also help you in preparing creating some presentations for the meetings as well.

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So this can be another thing which we are doing in addition to this, uh, outside of this.

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So what is happening currently with the limitation with ChatGPT has is that, uh, it will not have

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the option to, uh, Record the meetings, obviously.

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Okay.

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We cannot record meetings.

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We cannot, uh, it cannot write minutes of the meeting.

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So for those reasons, uh, you can use some free and paid tools available outside.

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Okay.

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The free tool can be YouTube where, uh, where you have, let's say a recorded a video.

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So now you can take the transcripts of it and you can ask ChatGPT to look at the transcript and create

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a minutes of the meeting.

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So that is one way.

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Otherwise you have free tools like the descript Com or Amazon AWS, which gives you 60 minutes of free

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per month recording.

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Okay.

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So you can record and transcribe.

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Okay.

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That is possible.

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Other than this there are some paid tools as well like Otter dot I mean gig dot I okay clickup.com where

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as well you can do the same stuff.

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So these are softwares which which you can use simultaneously which can uh create minutes of the meeting

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for you.

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Okay.

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So this way, uh, we can do the minutes of the meeting outside of ChatGPT, but in case if you want

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to specifically do it with ChatGPT.

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So as I mentioned, uh, you will have to get the transcript and then you can give it a specific prompt.

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So here you can see how we can do that.

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Okay.

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So we can write a we can ask it to write a formal outline style notes with the main ideas of this meeting.

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Okay.

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So we can say that we can imagine it to be an assistant.

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Your task is to summarize the meeting and write down the most important notes.

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So here we are going to paste out the transcript.

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The transcript which you can get from your YouTube video recording.

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Okay.

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Or any other recordings which you have done.

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Let's say you have done a zoom recording or a Microsoft teams recording.

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So you will get a transcript from there.

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Okay.

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So which you can paste here and you can get the minutes of the meeting.

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So these are different types of options which you will get guys to use ChatGPT in meeting preparations

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conducting meeting, creating presentations, uh, creating minutes of the meetings.

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All that you can do out here with the help of this tool.

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I hope this makes sense.

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You understand now the potential of it and the use case of it in cases of office meetings.

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Thank you so much, guys for listening in to this.

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And I will see you in the next video.