Hi guys.
Welcome to this session.
So in this session we'll see how we can make use of ChatGPT for meeting preparations for recording minutes
of the meeting as well.
So when we are at work there are a number a number of meetings which happens on a regular basis.
So for those preparations of those meetings and at the end documenting minutes of the meeting as well,
we can make use of this particular tool.
So there are different scenarios.
So you can use something like this for meeting preparation.
We can have a specific prompt created which you can use over here that I need to prepare for an important
meeting.
Can you give me guide me through the necessary steps to ensure I'm fully prepared?
Ask a follow up questions until you have all the information needed to help me organize the meeting.
Okay, so we can give such a prompt.
It can give us the necessary information which we should be having to prep ourselves to for the meeting
before we go into it.
So let's have a look at this, how it is going to give the information.
So here we have given that particular prompt, we are given some added information as well that this
is an introductory meeting with a potential online teaching partner, someone who is who will be co-teaching
a course with me.
Okay, given some context.
So now it's asking us the relevant questions.
We can answer these questions.
So with that it would be able to prepare us for the meeting.
So this is one way of prepping for any kind of meetings we are going into with the help of this tool.
The second option can be wherein you are looking for a meeting agenda.
Okay.
So you can ask ChatGPT to create a meeting agenda.
You can give some specifics like the meeting is for one hour long okay.
And you can tell what topic you will be covering.
So based on which it is going to give you the agenda.
So here as well what we have done is we have given it, uh, a topic which is going to be writing a
new business mission statement.
So now you can see this is the kind of a meeting agenda it has created for us, where you have different
sections like Welcome and introductions, purpose of the meeting, discussion, vision and so on and
so forth.
So this is a decent agenda which is also created now, with which we can go in the meeting and conduct
it as per these points.
Or we can customize, we can customize whichever is relevant to our business, our office culture and
based on which we can customize it and conduct the meeting.
So these are certain ways by which you can prepare.
And then you can also conduct different meetings.
Uh, another option which can be there is in the meeting we require presentations.
So for that also we can ask ChatGPT to draft a presentation okay.
Which can cover the meeting agendas okay.
Which we have finalized on.
So here what we can do is we can give we can ask this draft to presentation.
And now it's going to do it based on the topics which we had decided upon in the meeting agenda.
So you can see just taking those endpoints.
And now if you want you can elaborate further on specific slides.
You can ask for more detailing content around specific slides.
You can do that.
And then uh, take this on a Google Slides possibly, and build out the whole presentation.
So it can also help you in preparing creating some presentations for the meetings as well.
So this can be another thing which we are doing in addition to this, uh, outside of this.
So what is happening currently with the limitation with ChatGPT has is that, uh, it will not have
the option to, uh, Record the meetings, obviously.
Okay.
We cannot record meetings.
We cannot, uh, it cannot write minutes of the meeting.
So for those reasons, uh, you can use some free and paid tools available outside.
Okay.
The free tool can be YouTube where, uh, where you have, let's say a recorded a video.
So now you can take the transcripts of it and you can ask ChatGPT to look at the transcript and create
a minutes of the meeting.
So that is one way.
Otherwise you have free tools like the descript Com or Amazon AWS, which gives you 60 minutes of free
per month recording.
Okay.
So you can record and transcribe.
Okay.
That is possible.
Other than this there are some paid tools as well like Otter dot I mean gig dot I okay clickup.com where
as well you can do the same stuff.
So these are softwares which which you can use simultaneously which can uh create minutes of the meeting
for you.
Okay.
So this way, uh, we can do the minutes of the meeting outside of ChatGPT, but in case if you want
to specifically do it with ChatGPT.
So as I mentioned, uh, you will have to get the transcript and then you can give it a specific prompt.
So here you can see how we can do that.
Okay.
So we can write a we can ask it to write a formal outline style notes with the main ideas of this meeting.
Okay.
So we can say that we can imagine it to be an assistant.
Your task is to summarize the meeting and write down the most important notes.
So here we are going to paste out the transcript.
The transcript which you can get from your YouTube video recording.
Okay.
Or any other recordings which you have done.
Let's say you have done a zoom recording or a Microsoft teams recording.
So you will get a transcript from there.
Okay.
So which you can paste here and you can get the minutes of the meeting.
So these are different types of options which you will get guys to use ChatGPT in meeting preparations
conducting meeting, creating presentations, uh, creating minutes of the meetings.
All that you can do out here with the help of this tool.
I hope this makes sense.
You understand now the potential of it and the use case of it in cases of office meetings.
Thank you so much, guys for listening in to this.
And I will see you in the next video.