Hi guys.
Welcome to this session.
So in this session we wanted to see how we can use the Google Gemini tool with respect to Google Drive
products like Google Docs.
So let's have a look at this.
So once we are on our Google Docs over here you get multiple options of Gemini which you can use for
different reasons.
So let's have a look at this.
The first one which you get over here is create a document.
So we can use this to create any type of document over here okay.
Let's say planning a document to launch a new strawberry okay.
And a drink at a coffee shop.
So it's going to create a document for us.
So here you can give any type of prompt which you require.
And with that you can start building out a document yourself.
So as you can see the AI tool is working at the back end to come up with a detailed document regarding
the prompt which we have given out here.
So let's have a look at this.
And once the document is created you can go ahead and modify that.
Change that as well as you wish.
So here you can see the complete document has been created which is about this particular topic.
Okay.
And we get to see a lot of detailed information in this particular manner.
So this is really powerful as you can see a lot of things which you can do over here with it.
Now in addition to this, what you can do with the tool over here as well is you can ask it to help
you right, with certain things.
So all of that can be done.
So let's have a look at it at the bottom how we can go about it.
So here you can ask it to help you write about certain things let's say.
So now we're asking you to give us an itinerary.
Okay.
Uh, for a particular trip to, let's say, Paris.
Okay.
So now it's going to give you the itinerary over here.
What?
All things can be done for this ten days specifically.
So it gives you that.
And if you want, you can go ahead and use that as well.
So you can see multiple things which we can possibly do out here.
Uh, with respect to this, let me show you a few more things which we can do here.
Apart from this, we can also use templates.
So with respect to templates you want to use.
There are different templates which have been given out here which you can make use of.
Let's say we want to create a content calendar.
So then you can choose that as well.
And you can insert that.
And now you can edit any part of it as you wish.
Okay.
So here you have all the information given out.
Here you can add the persons who all will be the part of it in this particular manner.
And now you can edit any of this as you wish.
So like this.
We can create a document also in this quickly in this particular manner.
Other than this you can also go ahead and make a few things.
Let's have a look at that as well.
If you go to the more section now, you have multiple options over here, which you can use specifically.
So for example meeting notes.
So you want to add any meeting notes, let's say for a specific time period okay.
You want to add meeting notes over here.
Like this.
You can create your mom's okay.
Meeting notes can be done.
Apart from this let's say you want to do a email draft specifically so you can add the person to whom
you want to send it, let's say, and CC anybody else you want okay.
You can give a subject of it.
And now you can write the email.
In this particular manner.
So now it's going to create the email draft for you right out here.
So you can see the email draft has been created as per the topic.
Was mentioning Joe that you can't come to meet him.
So I'm writing to reschedule our meeting for the weekend.
Unfortunately, something unexpected has come up and I'm unable to make it on both Saturday and Sunday.
So it's keeping the particular point in in mind and based on which it's drafting the email for us.
So now you have the email as well out here.
In addition to this communications email draft, we have seen meetings, meeting notes which we looked
at simple decision logs.
You want to create some decision logs over here?
Okay.
You want to create a simple table.
You can say that also you can create here and you can give an ownership.
In this particular manner.
You can give a status of it.
In this particular way you can create a decision log.
Apart from that detailed decision log simple decision logs can be created.
Now here, as you can see in detail one, there are multiple columns which you can add to as per your
requirement.
You can attach any file as well if you want specifically like this.
Then you can give the rest of the information which is the same as above.
If you look at the project management section, there are multiple things which we can do out here with
respect to featured meeting notes, which we had seen already.
Project management review tracker.
Okay, so you want to keep a review tracker.
Okay.
Uh, so that you can create over here very quickly.
Let's say you want to do reviews with your teammates, your your subordinates, uh, on a regular basis.
So you can create a review tracker over here.
Team directory.
You want to create a team directory specifically.
Okay.
Uh, of all the people, team members in your team specifically.
Okay.
You can do that.
Which roles are they into?
Location of theirs.
And that you can add over here.
In this particular way.
So this becomes your team directory.
Uh project assignments.
This can be another table which is project assignment.
So people who are doing multiple projects in your team, and you want to make a documentation of it.
What projects are they doing?
What role are they playing in that project?
What are their contributions.
So all of that you can create over here, customize it as per requirement project assets.
So assets in the sense what all documents are getting used in the project.
So those files can be attached over here.
So it can be a database which people can get access to retrieve it whenever they need.
So as you can see this is how we are going to make use of the project management part which we have
here.
Other than this you have product roadmap.
You want to create a product roadmap specifically uh, so that also you can add over here specifically.
The other aspects of it is going to be uh, content launch tracker.
So what type of content are you trying to create describing the content?
When are you going to launch it?
Okay, whether it is published or not published okay.
What documents did you use in order to create that content?
All that can you can build it like a tracker, and you can keep it ready here itself so that you can
reach out to it whenever you want.
Moving on.
If you look at the contact list.
So here you can add contacts of all the team members, people you work with, their email, phone number,
name, location can be kept here.
So a complete database of all the people working with you and their contact information.
Applicants.
Applicants are going to be any people new hiring which you are doing.
Okay.
So their information their name email phone number, social media handles all of that.
Their resumes can be attached here.
What stage are they in new under review.
Interviewing offer.
Stage accepted.
declined so that a kind of a report.
You can also keep it as a tracker which you can maintain.
And then sales contact sales contacts of clients.
Specifically, who are your clients you are working with, their name, email address, their title,
opportunity wise, how big or small the company is.
The client is okay what stage they are in okay at this moment.
Uh, and then also any kind of documentation requirement, any files related to that particular client.
So you can maintain a report on your sales, on your clients details as well.
So you can see a lot of things which we can do here right now in addition to this.
Now if you want, you can also make use of the Gemini tool, which is on the top right corner.
You can ask Gemini and now it can give you multiple things which as an option which you can certainly
explore.
So for example, these are all the things which you can do over here, which is related to us.
Okay, refine, summarize.
And right now in this in ask which we can obviously we can ask for any information.
So now is going to go ahead and give us all the information which we are asking for.
So this is going to be a simple way of using Gemini tool like we have seen in other AI tools like ChatGPT
is going to give us all the information regarding it.
The good part is, since it is now merged with the Google Drive and products, you don't have to open
it separately to access it.
You can simply have it over here.
And now you can use this information right with your content which you are building in the document.
So this can be one easy way.
The other things.
Which you can do over here as well.
So.
This we have used.
And now you can go back and you can get more suggestions.
You can paraphrase summarize the document.
So let's say you can go ahead and ask for summarizing a document.
Let's say this same document let's we can give a particular paragraph to it.
So what it's going to do is it is going to summarize the document which you have provided right out
here.
Also in addition to this, the refining of the document, rephrase the document.
All that can be done okay.
It can create an outline okay.
Let's say create a list.
Create a list of most popular consumer marketing conferences.
This is going to give you all the information right here.
So you can see how easily you can use this information out here.
Primarily speaking.
And let's see a few more suggestions which it gives you.
Now apart from summarizing the document you also have these options as well.
Refining summarize right which we have done already.
So these are all the things which you will get with Google Gemini, which comes along with your Google
Docs when you're working on it.
And this is how you can make use of it in building out a very comprehensive, detailed, extensive document
for yourself, for your business.